11 min · 2026-07-02
When and how employers use the actual expense method vs IRS standard mileage rate — documentation requirements and GPS mile substantiation.
GPS & route verification
Status
Verified capture → structured ledger → payroll-ready export.
High-cost vehicle roles, executive field travel, or jurisdictions requiring full cost indemnification.
Fuel, maintenance, insurance, depreciation — separate from CPM simplicity.
Substantiates business miles; does not replace itemized cost receipts.
What is actual expense? · [FAVR](/glossary/favr/)
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