12 min · 2026-07-02

W-2 Field Employee Mileage Policy: Employer Guide

Policy guide for W-2 field employee mileage reimbursement — eligibility, CPM rates, GPS substantiation, commute rules, and accountable plan compliance.

GPS & route verification

GPS trailsVisitsDistanceSync

Status

Verified capture → structured ledger → payroll-ready export.

One ledger — zero re-keying

Policy sections

1. Eligible W-2 field roles and bands

2. Reimbursement method (CPM/FAVR/allowance)

3. GPS substantiation requirement

4. Commute and first-stop rules

5. Approval and payroll timing

W-2 policy blog · [Policy template](/resources/mileage-reimbursement-policy-template-guide/)

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