AI Automation

AI purchase order extraction from any document format

Scootee's AI PO Extractor uses vision-language models to extract structured purchase order data from printed POs, handwritten requisition slips, scanned PDFs, Excel spreadsheets, and informal procurement notes — eliminating manual data entry for accounts teams.

AIVision-language extraction

Scootee AI workspace

Scootee AIPO scanPoliciesContext

Queue

Policy question — answered
Expense context — surfaced
PO fields — structured

Buddy response

Answers grounded in your org policies and live ledger data.

One ledger — zero re-keying

Platform depth

Capabilities

Multi-format document intake

Upload purchase order images, PDFs, or Excel files. The AI handles printed forms, handwritten slips, and informal procurement notes.

Scootee AI workspace

Scootee AIPO scanPoliciesContext

Queue

Policy question — answered
Expense context — surfaced
PO fields — structured

Buddy response

Answers grounded in your org policies and live ledger data.

One ledger — zero re-keying

Multi-format document intake

Structured field extraction

Vendor details, line items, quantities, unit prices, totals, PO numbers, and dates extracted into structured database records.

Scootee AI workspace

Scootee AIPO scanPoliciesContext

Queue

Policy question — answered
Expense context — surfaced
PO fields — structured

Buddy response

Answers grounded in your org policies and live ledger data.

One ledger — zero re-keying

Structured field extraction

Review and confirm workflow

Accounts teams review extracted data before saving. Edit any field, then store directly in the purchase_orders table.

Scootee AI workspace

Scootee AIPO scanPoliciesContext

Queue

Policy question — answered
Expense context — surfaced
PO fields — structured

Buddy response

Answers grounded in your org policies and live ledger data.

One ledger — zero re-keying

Review and confirm workflow

Configurable per organization

PO Extractor enabled per tenant via organization settings. Integrates with the request management workflow for PO approvals.

Scootee AI workspace

Scootee AIPO scanPoliciesContext

Queue

Policy question — answered
Expense context — surfaced
PO fields — structured

Buddy response

Answers grounded in your org policies and live ledger data.

One ledger — zero re-keying

Configurable per organization

Technical architecture

OpenAI vision-language model with specialized extraction prompt
Handles external vendor POs and internal material requisition documents
Extracted data stored in purchase_orders table with organization isolation
Configurable via enable_po_extractor in organization app_settings
Supports camera capture from mobile and file upload from web admin

Business outcomes

Eliminate hours of manual PO data entry per week
Reduce transcription errors in procurement records
Accelerate vendor payment and PO approval workflows
Create searchable, structured procurement data from unstructured documents

FAQ

AI Automation questions

The PO Extractor accepts images (including photos of handwritten documents), PDF files, and Excel spreadsheets. It extracts vendor information, line items, quantities, prices, and totals into structured records.

The PO Extractor is a configurable enterprise feature enabled per organization. Contact our team to activate AI document extraction for your tenant.

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