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Distance Engine

Verified road-distance calculation for mileage reimbursement

Scootee's distance engine transforms GPS location trails into audit-ready mileage data. Road-distance calculation — not straight-line estimates — powers session rollups, daily summaries, and discrepancy detection for accounts teams worldwide.

RoadDistance, not straight-line

Platform depth

Capabilities

01

Automatic distance rollups

Location points aggregated into session_rollups and daily_rollups. Accounts teams receive clean mileage totals per employee, per day.

02

Road-distance verification

Distance calculated using mapping APIs for actual road routes — the standard enterprises require for reimbursement compliance.

03

Discrepancy detection

System flags when submitted travel expenses exceed GPS-verified distance. Directors receive alerts before inflated claims are approved.

04

Exportable mileage reports

Distance data exportable for payroll, ERP, and tax compliance. Every kilometer tied to a verifiable GPS trail.

Technical architecture

  • A shared distance domain is used by native mobile and web workflows
  • Session, trip, and canonical billed-distance records are kept together
  • Distance linked to expense_claims for cross-reference during approval
  • MobiTraq alerts triggered on significant GPS-expense mismatches
  • Supports miles and kilometers based on organization configuration

Business outcomes

  • Eliminate manual odometer logs and spreadsheet mileage tracking
  • Make mileage discrepancies easier to identify and review
  • Give accounts teams audit-ready evidence for every reimbursement
  • Accelerate month-end close with automated distance summaries
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FAQ

Distance Engine questions

Scootee uses road-distance calculation from GPS point sequences, not straight-line estimates. Location points are timestamped and stored creating a complete audit trail accounts teams can review.

Yes. Mileage rollups are structured for export and API integration. Enterprise customers connect Scootee distance data to payroll and ERP systems during onboarding.

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Tell us about your global field workforce. We will show you how GPS intelligence, verified mileage, and enterprise expense operations come together.

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